IPHACON 2017
61st Annual National Conference
of Indian Public Health Association (IPHA)
& First State Conference of IPHA Rajasthan Branch

24th - 26th February 2017 | AIIMS, Jodhpur
Organised By :  

Department of Community Medicine & Family Medicine All India Institute of Medical Sciences (AIIMS), Jodhpur in collaboration with IPHA Rajasthan Branch  

GUIDELINES FOR PREPARATION OF FINAL ORAL PRESENTATION

Presenters & authors of abstracts approved for ORAL presentation will be required to prepare their final presentation based on the following guidelines:

  • Oral Presentation will be delivered on stage with the help of required audio-visual aids.
  • Oral Presentation MUST BE made in English.
  • Final Oral Presentation must be prepared for a total presentation of 8 minutes: 6 min for presentation and 2 min for Question & Answer.
  • Try to restrict the number of slides to a max of 6-8, which usually are enough for an 6 min + 2 min. oral presentation.
  • Please note that Session Chairs have the right to terminate your running presentation in case you exceed the allotted time of 6 min. + 2 min.
  • Presenters MUST ENSURE that there is no copyright & trademark violation in their presentations.
  • OralPresentation Schedule & Location/Venue:
    • (will be intimated nearer to the date of the conference)
    • (will be intimated nearer to the date of the conference)
  • Ensure to carry a soft copy of Oral Presentation file in a USB drive free from any malware/viruses to the venue in case of any technical issue in uploading the same.
  • Arrive in the designated hall at least 20 minutes in advance. Ensure with the help of Hall Assistants that your presentation is already in the podium system.
  • Finally, ensure that you’ve a paid & confirmed registration for the IPHACON 2017 conference.

GUIDELINES FOR PREPARATION OF FINAL E-POSTER PRESENTATION

Presenters & authors of abstracts approved for E-posters will be required to prepare their presentation based on the following guidelines:

  • E-Posters will be displayed on LCD/LED 42” screen size with aspect ratio: Width 1920 pixels x 1080 pixels height in landscape mode.
  • Last date for receiving/submitting the final presentation file: 20th February, 2017. There will be no extension to this date. Neither any updated presentation will be entertained after this date.
  • Final E-Poster must be prepared and sent in either .PDF or .JPG format.
  • Presentation MUST NOT have more than one page .pdf or .jpg image.
  • Please use font size bigger than 24 px” so that people standing 2.5 metre away could see them clearly.
  • The Final E-Poster Presentation computer file must be prepared keeping in mind the following:
    • The presentation MUST BE MADE for Windows Operating System or PCs. No MAC file will be accepted.Page Size should be set to Width: 36.5” x Height: 20.5”and page orientation should be set to “Landscape”.
    • The file should be prepared in STATIC format/mode ie. MUST NOT contain any animation / movies / Sounds.
    • Font size should be set in such a way that the slides could be read properly from a distance of 1.5-2.0m when shown on a 42” TV screen at the same time taking care of the contents of your presentation slide by moderating the font-sizes and spaces between sections, paragraphs, etc. Avoid using very dark colour backgrounds, fonts which are very compressed.Arial font is recommended.
    • Computer File Naming Convention:
      File Name MUST start with “PaperNumber”(space)“PresenterName”(space) “exact paper title as was submitted”.PDF ” (OR .JPG). If the paper title is very long, retain the beginning part of the paper title and do away with the undesired texts so that the computer file name doesn’t become more than 25 characters.
    • Ensure that the file size doesn’t become very heavy for transmission through email / any other mode. Use pictures which are light-weight by compressing them to document size. Ideally, an E-Poser presentation with a single slide must not be of more than 4-6 MB file with good resolution of pictures/graphs/diagrams, etc.
  • E-Poster Presentation Schedule & Location/Venue:
    • (will be intimated nearer to the date of the conference)
    • (will be intimated nearer to the date of the conference)
  • Name the sections of your presentation as per the guidelines for abstracts submission: Title of the E-Poster, names and affiliations of authorsas one section, and then separate sections for Introduction | Objectives | Material & Methods |Results | Conclusions.
  • Ensure to carry a soft copy of the E-Poster in .PPT format to the venue in case of any technical issue in uploading the same.
  • Final presentation file must be sent to Email ID: EPosterPresentation@gmail.com
  • Finally, ensure that you’ve a paid & confirmed registration for the IPHACON 2017 conference.